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aaron's picture

retaining folder names as 'tags' for duplicate documents

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I have a large PDF collection - and several applications that claim to help me 'manage' my PDFs.

Some are focused on being note-taking tools; some see judicious selection from your PDF collection as research fodder for the writing process (Scrivener, Selenium); others are interested in organizing and mobilizing reference metadata for citation while writing papers (Reference Manager, RefWorks, EndNote); others have only added file management to robust citation management (Sente, EndNote) or vice-versa (Zotero).

And then there's Papers. Hands down the best document + metadata search, retrieval & article management app for the mac.


aaron's picture

Whats with these Stacks 'Drawers' anyhow?

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As a sidebar to my discussion of my strategies for managing my Applications folder, Ill answer the question: Whats with these Stack 'Drawers', anyhow?

A 'Drawer' is used to visually brand any Stack with a nifty customisable icon that remains the first item in the Stack regardless of how many new items are added to the Stack's folder.

Mindful Media Management. Stacks Drawers. Icons

But first: Why would you want to do all of this?

These simple steps allow users to visually customize and thus (hopefully more easily) differentiate among the Stacks in their Dock.

Here's how:


aaron's picture

Hard to clean spots, No. 4: My Applications Folder

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Okay so this one is not *really* so bad. But its easy to get out of the sweet zone with this one, too.

I recently switched from a 'multiple-custom-folders-inside-the-Applications-folder' to a single custom folder inside the Apps folder. Ask me why...and we'll test your threshold of pain-tolerance, geek style.


aaron's picture

Hard to clean spots, No. 3: My Downloads Folder

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OMG. What a nightmare. Of course, I'm mostly trying to build my collection of tools, so 99.8% of my downloads are applications.
As in the case of bookmarks, I can tell you that simply having accreted a directory structure (slowly over time) is *NO* guarantee that the folder structures that I used to file "Little Snitch.dmg" last time will be the one that occurs to me next time I have download an updated disc image of that app.
So how do I get past this endemic classification continuity/consistency problem?


aaron's picture

Hard to clean spots, No. 1: My Email Inbox

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My email inbox. Sheesh. You'd think that after spending hours. ..no, DAYS creating and tweaking rules for Mail.app, you could have a set-and-forget, self-maintaining inbox. But...Nope.
Especially since on a mac, you first need to put in all the effort of adding the addresses of incoming messages to your Address Book.app and creating groups (to be used by Mail.app rules).
But...No. Still a mess. My inbox ends up as the place where everything that 'slipped through the cracks' of my extensive rule-list ends up. I think I clean it up every 4 months or so. On a semesterly basis. I currently have about 300 500+ unfiled unfortunates in there.


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